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Email Assignment

How to send assignment email to candidates?

Informing candidates about all the specifics of the test or assignment increases the chances of good performance, and it also enhances a better candidate experience. Make sure to have a very clear subject line that also includes the time-frame and deadline for taking the assignment.

In addition, make sure that the link to the assignment, an attachment or any other form of the test is included in the email. Give a few instructions of how to take the test, and make it clear about what is expected from them to do.

After you have received their assignment, make sure that you send a short thank you email just so that they know that you have received it. You can also tell them about what to expect next.

Template for assignment email to candidates

Email subject line: Assignment for the {Job_title} position

Dear {Candidate_Name}

Thank you again for applying for {Job_title} position. As a part of our selection process, we send assignments to selected candidates, and you are one of them! 

In the attachment, you will find the assignment itself as well as detailed instructions about how to complete the assignment. Please make sure to read all the instructions as they will help you complete the assignment more successfully.  

In this assignment, there are no right or wrong answers. The assignment mostly consist of situations relevant to {Job_title} position, and we want to evaluate you skills and behavior when facing situations like that.

The due data to return the assignment is {X date}.

If you have any other questions about the assignment, please don't hesitate to ask!

Good luck with the assignment, and I am looking forward to read your answers,

{Your name}


Template for email notifying candidates about received assignment

Dear {Candidate_Name},

Thank you for completing and sending over the assignment. Our {department name} team will review and evaluate your answers. After that, we will get back to you with detailed feedback and any further information we may have.

Enjoy the rest of your day, and please don't hesitate to ask any questions you may have!

{Your name}


Need more HR and recruiting templates like this assignment email to candidates? Check templates for Human Resources and templates for Recruiters.

This is an email template you can use when you want to send an assignment to your candidates as part of your hiring process. For some positions, especially technical roles, adding a written assignment or test will help you evaluate your candidates’ skills through a real work project and screen people who approach problems the best way.

You should let your candidates know about your assignment process ahead of time. Then, when writing your email, pay extra attention to your subject line and ensure it is clear about its purpose. Since there should be a specific deadline for your candidate to complete the assignment, make that clear upfront. In your email, mention the exact timeframe for the assignment and also provide contact information, in case your candidates need additional clarifications. Before hitting ‘send’, make sure you have included a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do. It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps.

Email subject line: Assignment for the [Job_title] position

Hi [Candidate_Name] / Dear [Candidate_Name],

Please find attached an assignment as part of our interview process. I’m also attaching some instructions to help you complete the assignment.

Keep in mind that there are no ‘right answers.’ This assignment is designed is to gauge your skills and give us an idea of how you approach tasks relevant to the [Job_Title] role. It would be great if you could send this over to us [within X time frame or by Y date].

Please do not hesitate to get in touch if you have any questions.

Best of luck with the assignment,

[Your name]


[When you receive the assignment]

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for completing the assignment. Our team will review it and get back to you with feedback as soon as possible.

I hope you enjoy your day,

[Your name]

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